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PART 1 Communication Foundations |
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2 | (34) |
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1 Establishing a Framework for Business Communication |
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2 | (18) |
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1-1 Value of Communication |
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3 | (1) |
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1-2 The Communication Process |
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3 | (1) |
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1-3 Communicating within Organizations |
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4 | (5) |
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1-3a Communication Flow in Organizations |
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4 | (4) |
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1-3b Levels of Communication |
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8 | (1) |
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1-4 Contextual Forces Influencing Business Communication |
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9 | (11) |
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1-4a Legal and Ethical Constraints |
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9 | (3) |
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1-4b Diversity Challenges |
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12 | (3) |
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15 | (1) |
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16 | (4) |
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2 Focusing on Interpersonal and Group Communication |
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20 | (16) |
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2-1 Behavioral Theories That Impact Communication |
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21 | (2) |
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2-1a Recognizing Human Needs |
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21 | (1) |
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21 | (1) |
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2-1c Exploring the Johari Window |
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22 | (1) |
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2-1b Contrasting Management Styles |
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22 | (1) |
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2-2 Nonverbal Communication |
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23 | (2) |
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23 | (1) |
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24 | (1) |
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2-2c Understanding Nonverbal Messages |
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24 | (1) |
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2-3 Listening as a Communication Skill |
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25 | (2) |
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2-3a Listening for a Specific Purpose |
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26 | (1) |
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2-3b Bad Listening Habits |
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26 | (1) |
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27 | (5) |
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2-4a Increasing Focus on Groups |
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27 | (2) |
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2-4b Characteristics of Effective Groups |
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29 | (1) |
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29 | (1) |
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2-4d From Groups to Teams |
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30 | (2) |
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32 | (4) |
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2-5a Face-to-Face Meetings |
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32 | (1) |
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32 | (1) |
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2-5c Suggestions for Effective Meetings |
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33 | (3) |
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PART 2 Communication Analysis |
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36 | (36) |
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3 Planning Spoken and Written Messages |
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36 | (14) |
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3-1 Step 1: Consider the Applicable Contextual Forces |
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37 | (3) |
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3-1a Organizational Culture |
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37 | (2) |
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3-1b Dimensions of Context |
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39 | (1) |
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3-2 Step 2: Determine the Purpose, and Select an Appropriate Channel and Medium |
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40 | (2) |
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3-2a Selecting the Channel and Medium |
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40 | (2) |
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3-3 Step 3: Envision the Audience |
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42 | (2) |
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3-4 Step 4: Adapt the Message to the Audience's Needs and Concerns |
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44 | (3) |
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3-4a Focus on the Audience's Point of View |
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45 | (1) |
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3-4b Communicate Ethically and Responsibly |
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45 | (2) |
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3-5 Step 5: Organize the Message |
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47 | (3) |
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3-5a Outline to Benefit the Sender and the Audience |
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47 | (1) |
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3-5b Sequence Ideas to Achieve Desired Goals |
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47 | (3) |
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4 Preparing Written Messages |
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50 | (22) |
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4-1 Step 6: Prepare the First Draft |
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51 | (5) |
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4-1a Craft Powerful Sentences |
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51 | (2) |
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4-1b Develop Coherent Paragraphs |
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53 | (3) |
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56 | (4) |
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4-2a Cultivate a Frame of Mind for Effective Revising and Proofreading |
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56 | (1) |
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4-2b Apply Visual Enhancements to Improve Readability |
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57 | (1) |
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58 | (2) |
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4-3 Step 7: Revise for Style and Tone |
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60 | (7) |
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4-3a Eliminate Outdated Expressions |
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60 | (1) |
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60 | (1) |
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60 | (1) |
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4-3d Use Simple, Informal Words |
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60 | (1) |
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4-3e Communicate Concisely |
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61 | (1) |
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4-3f Project a Positive, Tactful Tone |
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62 | (2) |
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4-3g Use Euphemisms Cautiously |
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64 | (1) |
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4-3h Avoid Condescending or Demeaning Expressions |
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65 | (1) |
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4-3i Use ConnotativeTone Cautiously |
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65 | (1) |
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4-3j Use Specific Language Appropriately |
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66 | (1) |
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4-3k Use Bias-Free Language |
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66 | (1) |
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4-4 Proofreading for Mechanical Correctness |
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67 | (5) |
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PART 3 Communication through Voice, Electronic, and Written Messages |
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72 | (76) |
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5 Communicating Electronically |
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73 | (15) |
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5-1 Electronic Mail Communication |
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73 | (7) |
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73 | (1) |
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5-1b Guidelines for Preparing Email Messages |
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73 | (1) |
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5-1c Effective Use of Email |
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74 | (2) |
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5-1d Instant and Text Messaging |
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76 | (1) |
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77 | (2) |
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5-1f Electronic Messages and the Law |
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79 | (1) |
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5-2 Web Page Communication and Social Media |
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80 | (3) |
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5-2a Writing for a Web Site |
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80 | (1) |
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81 | (2) |
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5-3 Voice and Wireless Communication |
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83 | (2) |
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5-3a Voice Mail Communication |
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83 | (1) |
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5-3b Cell Phone Communication |
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83 | (1) |
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5-3c Wireless Communication and the Future |
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84 | (1) |
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5-4 Appropriate Use of Technology |
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85 | (3) |
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5-4a Determine the Purpose of the Message |
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85 | (1) |
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5-4b Determine Whether the Information Is Personal or Confidential |
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85 | (1) |
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5-4c Decide Whether Positive Human Relations Are Sacrificed |
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85 | (3) |
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6 Delivering Good - and Neutral-News Messages |
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88 | (20) |
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6-1 Deductive Organizational Pattern |
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89 | (1) |
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90 | (4) |
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90 | (1) |
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6-2b Thank-You and Appreciation Messages |
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90 | (4) |
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94 | (3) |
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94 | (1) |
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6-3b Favorable Response to a Claim Message |
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94 | (3) |
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97 | (4) |
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6-4a Requests for Information |
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97 | (1) |
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6-4b Favorable Response to a Routine Request |
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98 | (1) |
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6-4c Positive Response to a Favor Request |
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99 | (1) |
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6-4d Form Messages for Routine Responses |
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99 | (2) |
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6-5 Routine Messages about Orders and Credit |
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101 | (3) |
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6-5a Acknowledging Customer Orders |
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101 | (1) |
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6-5b Providing Credit Information |
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101 | (1) |
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102 | (2) |
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104 | (4) |
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7 Delivering Bad-News Messages |
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108 | (20) |
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7-1 Choosing an Appropriate Channel and Organizational Pattern |
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109 | (2) |
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7-1a Channel Choice and Commitment to Tact |
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109 | (1) |
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7-1b Use of the Inductive Approach to Build Goodwill |
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109 | (2) |
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7-1c Exceptions to the Inductive Approach |
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111 | (1) |
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7-2 Developing a Bad-News Message |
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111 | (4) |
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7-2a Writing the Introductory Paragraph |
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111 | (1) |
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7-2b Presenting the Facts, Analysis, and Reasons |
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112 | (1) |
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7-2c Writing the Bad-News Statement |
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113 | (1) |
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7-2d Offering a Counterproposal or "Silver Lining" Idea |
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114 | (1) |
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115 | (1) |
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115 | (1) |
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116 | (4) |
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120 | (2) |
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7-6 Delivering Constructive Criticism |
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122 | (1) |
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7-7 Communicating Negative Organizational News |
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123 | (5) |
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124 | (2) |
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7-7b Responding to Crisis Situations |
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126 | (2) |
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8 Delivering Persuasive Messages |
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128 | (20) |
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8-1 Persuasion Strategies |
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129 | (2) |
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8-1a Plan Before You Write |
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129 | (1) |
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8-1b Use the Inductive Approach |
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130 | (1) |
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8-1c Apply Sound Writing Principles |
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130 | (1) |
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131 | (9) |
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132 | (1) |
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8-2b Focus on a Central Selling Feature |
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132 | (1) |
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8-2c Use an Original Approach |
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133 | (1) |
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8-2d Generate Interest by Introducing the Product, Service, or Idea |
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133 | (1) |
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8-2e Create Desire by Providing Convincing Evidence |
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134 | (3) |
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137 | (3) |
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140 | (8) |
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141 | (1) |
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141 | (2) |
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8-3c Requesting Information |
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143 | (1) |
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8-3d Persuading within an Organization |
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143 | (5) |
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PART 4 Communication through Reports and Business Presentations |
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148 | (80) |
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9 Understanding the Report Process and Research Methods |
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148 | (20) |
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9-1 Characteristics of Reports |
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149 | (2) |
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149 | (2) |
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151 | (1) |
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9-2 Basis for Reports: The Problem-Solving Process |
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151 | (2) |
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9-2a Recognizing and Defining the Problem |
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151 | (2) |
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9-3 Selecting a Method of Gathering Information |
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153 | (4) |
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153 | (3) |
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156 | (1) |
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9-4 Collecting and Organizing the Data |
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157 | (7) |
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9-4a Collecting Secondary Data |
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157 | (2) |
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9-4b Collecting Data through Surveys |
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159 | (2) |
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9-4c Avoiding Data-Gathering Errors |
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161 | (1) |
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9-4d Documenting Sources of Information |
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161 | (3) |
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9-5 Arriving at an Answer |
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164 | (4) |
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164 | (1) |
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9-5b Interpreting the Data |
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165 | (3) |
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10 Managing Data and Using Graphics |
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168 | (20) |
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10-1 Communicating Quantitative Information |
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169 | (1) |
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170 | (1) |
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10-2a Effective and Ethical Use of Graphics |
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170 | (1) |
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10-3 Types of Graphic Aids |
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171 | (8) |
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172 | (1) |
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172 | (3) |
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175 | (1) |
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175 | (1) |
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176 | (1) |
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177 | (1) |
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178 | (1) |
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10-4 Including Graphics in Text |
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179 | (9) |
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10-4a Positioning Graphics in Text |
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179 | (9) |
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11 Organizing and Preparing Reports and Proposals |
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188 | (18) |
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11-1 Parts of a Formal Report |
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183 | (4) |
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11-1a Preliminary Parts of a Report |
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183 | (3) |
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186 | (1) |
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186 | (1) |
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11-2 Organization of Formal Reports |
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187 | (3) |
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11-2a Writing Convincing and Effective Reports |
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187 | (3) |
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11-3 Choosing a Writing Style for Formal Reports |
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190 | (2) |
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11-3a Enhancing Credibility |
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191 | (1) |
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192 | (7) |
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11-4a Memorandum, Email, and Letter Reports |
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192 | (1) |
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192 | (7) |
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199 | (7) |
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200 | (2) |
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11-5b Proposal Preparation |
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202 | (4) |
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12 Designing and Delivering Business Presentations |
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206 | (22) |
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12-1 Planning an Effective Business Presentation |
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207 | (1) |
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12-1a Identify Your Purpose |
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207 | (1) |
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207 | (1) |
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12-2 Organizing the Content |
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208 | (3) |
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208 | (2) |
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210 | (1) |
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211 | (1) |
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12-3 Designing Compelling Presentation Visuals |
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211 | (3) |
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12-3a Types of Presentation Visuals |
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211 | (1) |
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12-3b Design of Presentation Visuals |
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211 | (3) |
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12-3c Design Tips for Audience Handouts and Notes Pages |
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214 | (1) |
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12-4 Refining Your Delivery |
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214 | (7) |
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214 | (2) |
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216 | (2) |
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218 | (3) |
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12-5 Adapting to Alternate Delivery Situations |
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221 | (7) |
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12-5a Culturally Diverse Audiences |
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221 | (2) |
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223 | (1) |
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12-5c Distance Presentations |
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224 | (4) |
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PART 5 Communication for Employment |
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228 | (46) |
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13 Preparing Resumes and Application Messages |
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228 | (30) |
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13-1 Preparing for the Job Search |
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229 | (4) |
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13-1a Gathering Essential Information |
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229 | (1) |
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13-1b Identifying Potential Career Opportunities |
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229 | (4) |
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13-2 Planning a Targeted Resume |
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233 | (6) |
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13-2a Standard Parts of a Resume |
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233 | (5) |
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238 | (1) |
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13-3 Preparing Resumes for Print and Electronic Delivery |
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239 | (7) |
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13-3a Preparing a Print (Designed) Resume |
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239 | (1) |
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13-3b Preparing Electronic Resume Submissions |
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240 | (6) |
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13-4 Supplementing a Resume |
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246 | (3) |
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13-4a Professional Portfolios |
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246 | (2) |
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248 | (1) |
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13-5 Composing Application Messages |
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249 | (9) |
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13-5a Persuasive Organization |
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251 | (2) |
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13-5b General Writing Guidelines |
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253 | (1) |
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254 | (4) |
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14 Interviewing for a Job and Preparing Employment Messages |
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258 | (16) |
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14-1 Understanding Types of Employment Interviews |
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259 | (2) |
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14-1a Structured Interviews |
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259 | (1) |
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14-1b Unstructured Interviews |
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259 | (1) |
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260 | (1) |
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260 | (1) |
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260 | (1) |
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14-2 Preparing for an Interview |
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261 | (2) |
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14-2a Research the Company |
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261 | (1) |
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262 | (1) |
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14-2c Plan Your Appearance |
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262 | (1) |
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14-2d Plan Your Time and Materials |
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262 | (1) |
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262 | (1) |
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14-3 Conducting a Successful Interview |
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263 | (4) |
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14-3a The Opening Formalities |
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263 | (1) |
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14-3b The Information Exchange |
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264 | (3) |
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267 | (1) |
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14-4 Preparing Other Employment Messages |
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267 | (7) |
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267 | (1) |
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268 | (1) |
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268 | (2) |
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14-4d Job-Acceptance Messages |
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270 | (1) |
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14-4e Job-Refusal Messages |
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270 | (1) |
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14-4f Resignation Messages |
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270 | (2) |
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14-4g Recommendation Requests |
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272 | (2) |
Grammar and Usage Appendix |
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274 | (16) |
References |
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290 | (3) |
Index |
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293 | |