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Outlook For Dummies [Mīkstie vāki]

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  • Formāts: Paperback / softback, 400 pages, height x width x depth: 234x188x25 mm, weight: 522 g
  • Izdošanas datums: 07-Mar-2022
  • Izdevniecība: For Dummies
  • ISBN-10: 1119829119
  • ISBN-13: 9781119829119
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  • Formāts: Paperback / softback, 400 pages, height x width x depth: 234x188x25 mm, weight: 522 g
  • Izdošanas datums: 07-Mar-2022
  • Izdevniecība: For Dummies
  • ISBN-10: 1119829119
  • ISBN-13: 9781119829119
Citas grāmatas par šo tēmu:
Shows readers how to work all the basic and advanced features of Office 2021—the best application for emailing, scheduling, collaborating and more for getting things done! Original.

Learn all about the best application for emailing, scheduling, collaborating, and just plain getting stuff done 

Did you know that Microsoft Outlook can do everything, including cook your dinner? Okay, it can’t cook your dinner. But it can deliver your email, filter out the junk, help you organize your life, sync data to the cloud, integrate with iOS and Android, and about a zillion other things. Outlook For Dummies shows you how to work all the basic and advanced features of the Office 2021 version. 

Outlook is loaded with interesting productivity tools that most people—even in business environments—don’t know about. Did you know you can create automated mail-handling rules? Translate messages into other languages  Share your calendar with other people  It’s true, and when people start wondering how you suddenly got to be so productive, you can tell them: Outlook For Dummies. 

  • Take a stroll around the basic interface and emailing capabilities of Outlook for Office 2021 
  • Use Outlook to create daily and monthly schedules, manage a to-do list, organize messages into folders, and make notes for later reference 
  • Discover advanced and little-known features that will help you get organized and stay on top of things 
  • Sync email across your devices and access Outlook from any computer, tablet, or phone 

For users who are brand-new to Outlook and those upgrading to the latest version, this book makes it simple to get going. 

Introduction 1(8)
Outlook: What Is It Good For?
1(1)
About This Book
2(1)
About Version Numbers
3(1)
Foolish Assumptions
4(1)
Interface Conventions Used in This Book
4(4)
Dialog boxes and windows
5(1)
Ribbons and tabs
6(1)
Keyboard shortcuts
7(1)
Icons Used in This Book
8(1)
Beyond the Book
8(1)
PART 1 GETTING STARTED WITH OUTLOOK
9(48)
Chapter 1 A First Look at Outlook
11(14)
Why Outlook?
11(1)
Doing (Almost) Anything with a Few Clicks
12(1)
Switching to the Simplified Ribbon
13(1)
Using Email: Basic Delivery Techniques
14(4)
Reading email
14(1)
Answering email
15(1)
Creating new email messages
16(1)
Sending a file
16(2)
Maintaining Your Calendar
18(2)
Entering an appointment
18(2)
Managing your schedule
20(1)
Adding a Contact
20(1)
Entering a Task
21(2)
Taking Notes
23(2)
Chapter 2 Taking a Tour of the Outlook Interface
25(18)
How Outlook Fits Into the Office Picture
25(1)
Exploring Outlook's Main Screen
26(9)
Moving between modules
27(2)
Using the Folder pane
29(1)
Changing views in a module
30(1)
Working with the To-Do bar
31(1)
Working with the Daily Task List
32(1)
Taking a peek
33(1)
Navigating folders
33(2)
Taking Control with the Ribbon
35(3)
Viewing ScreenTips
36(1)
Using the New item(s) button
37(1)
Finding Things in a Flash with Search
38(3)
Simple searching
38(1)
Advanced searching
39(2)
Getting Help
41(2)
Just do it for me!
41(1)
Just tell me what to do!
42(1)
Chapter 3 Getting on the Fast Track with Handy Shortcuts
43(14)
Learning the Value of Dragging
43(2)
Creating Other Outlook Items from Email Messages
45(6)
Creating a task from an email message
45(3)
Scheduling an appointment from an email message
48(2)
Creating a new contact from an email message
50(1)
Creating Email Messages from Other Items
51(2)
Creating an email from a contact
51(1)
Creating an email from an appointment
52(1)
Keeping the Interface Simple
53(2)
Zen of the Right Button
55(2)
PART 2 TAMING THE EMAIL BEAST
57(108)
Chapter 4 Email Essentials
59(22)
Front Ends and Back Ends
59(1)
Creating Messages
60(9)
The quick-and-dirty way
60(1)
The slow but complete way
61(3)
Blind copying for privacy
64(1)
Formatting a message
64(1)
Setting the message importance
65(1)
Setting sensitivity
66(1)
Setting other message options
67(1)
Adding an Internet link to an email message
68(1)
Dictating a message
68(1)
Reading and Replying to Email Messages
69(7)
Viewing previews of message text
70(2)
Sending a reply
72(2)
Resending messages
74(1)
Read it to me!
75(1)
That's Not My Department: Forwarding Email
76(2)
Deleting Messages
78(1)
Saving a Draft of a Message
79(1)
Saving a Message as a File
79(2)
Chapter 5 Taking Email to the Next Level
81(22)
Nagging by Flagging
82(7)
One-click flagging
82(1)
What kind of flagging have you got?
83(1)
Setting a flag's status
84(1)
Setting flags for different days
84(1)
Changing the default flag date
85(1)
Adding a reminder to a flag
86(1)
Attaching a flag to an outgoing message
87(2)
Changing the date on a reminder
89(1)
Saving Copies of Your Messages -- or Not
89(1)
Setting Your Reply and Forward Options
90(2)
Adding Comments to a Reply or a Forward
92(1)
Sending Attachments
93(5)
Sending a file from Outlook
93(2)
Sending a file from another application
95(3)
Emailing Screenshots
98(1)
Creating Signatures for Your Messages
99(3)
Translating a Foreign-Language Message
102(1)
Chapter 6 Conquering Your Mountain of Messages
103(40)
Organizing Folders
104(3)
Creating a new mail folder
104(2)
Moving messages to another folder
106(1)
Organizing Your Email with Search Folders
107(3)
Setting up a search folder
107(2)
Using a search folder
109(1)
Deleting a search folder
109(1)
Playing by the Rules
110(6)
Creating a rule: the complete method
110(4)
Creating a rule: the quick method
114(1)
Running a rule
115(1)
Filtering Junk Email
116(5)
Fine-tuning the filter's sensitivity
116(2)
Filtering your email with sender and recipient lists
118(2)
Filtering domains
120(1)
Archiving for Posterity
121(7)
Setting up AutoArchive
122(1)
Setting AutoArchive for individual folders
123(2)
Starting the archive process manually
125(1)
Finding and viewing archived items
126(2)
Closing the archive data file
128(1)
Arranging Your Messages
128(8)
Filtering your messages
129(1)
Sorting your messages
129(3)
Viewing conversations
132(1)
Ignoring conversations
133(1)
Cleaning up conversations
134(2)
Simplifying Tasks Using Quick Steps
136(7)
Creating and managing Quick Steps
140(2)
Creating Quick Parts to save keystrokes
142(1)
Chapter 7 Managing Multiple Email Accounts and Data Files
143(22)
Choosing an Email Provider
143(2)
Buying Your Own Domain Name
145(1)
Setting Up Email Accounts in Outlook
146(7)
Understanding POP3 vs. IMAP
146(1)
Collecting the needed information for setup
147(1)
Setting up an account using automatic settings
148(2)
Setting up an account using manual settings
150(3)
Sending Messages from Different Accounts
153(2)
Modifying Mail Account Settings
155(3)
Changing the basic account settings
155(1)
Changing the mail server
156(1)
Updating your stored email password
157(1)
Managing Outlook Data Files
158(7)
Removing an account from Outlook
158(1)
Purging old data files
159(1)
Moving a data file to another computer
160(5)
PART 3 KEEPING TRACK OF CONTACTS, DATES, TASKS, AND MORE
165(80)
Chapter 8 Your Little Black Book: Managing Your Contacts
167(24)
Putting in Your Contacts: Names, Numbers, and Other Stuff
168(6)
The quick-and-dirty way to enter contacts
168(1)
The slow, complete way to enter contacts
169(5)
Viewing Your Contacts
174(5)
Sorting a view
175(1)
Rearranging views
176(1)
Using grouped views
177(2)
Flagging Your Friends
179(2)
Using Contact Information
181(4)
Searching for contacts
181(2)
Finding a contact from the Mail module
183(1)
Forwarding a business card
184(1)
Gathering People Into Groups
185(6)
Creating a Contact group
185(2)
Editing a Contact group
187(1)
Using a Contact group
187(1)
Adding pictures to contacts
188(3)
Chapter 9 Organizing Your Schedule with the Calendar
191(28)
Getting a Good View of Your Calendar
191(2)
Choosing a view
192(1)
Viewing calendar items
193(1)
Time Travel: Viewing Different Dates in the Calendar
193(3)
Meetings Galore: Scheduling Appointments
196(10)
The quick-and-dirty way to enter an appointment
196(1)
The complete way to enter an appointment
197(2)
Changing an appointment's date or time
199(1)
Moving an appointment by dragging
199(1)
Copying an appointment by dragging
200(1)
Movingn appointment using the Appointment form
200(1)
Adjusting the length of an appointment
201(2)
Cancelling an appointment
203(1)
Scheduling a recurring appointment
203(2)
Changing a recurring appointment
205(1)
Printing Your Appointments
206(2)
Adding Holidays
208(1)
Handling Multiple Calendars
209(3)
Creating multiple calendars
210(1)
Managing multiple calendars
211(1)
Sharing Calendars
212(7)
Sharing a calendar associated with an Exchange account
213(2)
Accepting a calendar-share invitation
215(1)
Calendar-sharing options for non-Exchange accounts
216(3)
Chapter 10 Staying on Task: To-Do Lists and More
219(26)
Entering New Tasks in the Tasks Module
220(3)
The quick-and-dirty way to enter a task
220(1)
The regular way to enter a task
221(2)
Working with Tasks Folders
223(5)
Tasks vs. To-Do List: What's the difference?
223(2)
Browsing a data file's folders
225(1)
Creating new Tasks lists
226(1)
Renaming a Tasks list
227(1)
Moving tasks between lists
227(1)
Switching Up the View
228(2)
Editing Your Tasks
230(4)
The quick-and-dirty way to change a task
230(1)
The regular way to change a task
231(2)
Deleting a task
233(1)
Managing Recurring Tasks
234(3)
Creating a regenerating task
235(1)
Skipping a recurring task once
236(1)
Marking Tasks as Complete
237(2)
Marking it off
237(1)
Picking a color for completed or overdue tasks
238(1)
Using the To-Do Bar (and List)
239(1)
Viewing the Daily Task List
240(2)
Working with the To-Do Module
242(3)
PART 4 TAKING OUTLOOK TO THE NEXT LEVEL
245(60)
Chapter 11 Merging Mail From Outlook to Microsoft Word
247(14)
Making Mailing Label Magic
248(5)
Making and Using a Merge Template
253(1)
Mastering Form Letter Formalities
254(3)
Merging to Envelopes
257(1)
Merging to Email
258(3)
Chapter 12 Integrating Outlook with Google and iCloud
261(12)
Integrating Google Calendar with Outlook
262(4)
Subscribing to a Google Calendar in Outlook
262(2)
Importing a Google Calendar into Outlook
264(2)
Accessing Gmail Contacts in Outlook
266(3)
Integrating Outlook with iCloud
269(4)
Installing the iCloud app on your PC
269(2)
Setting up Outlook to work with iCloud
271(1)
Using iCloud content in Outlook
272(1)
Chapter 13 Outlook for iOS and Android Devices
273(12)
Understanding the Mobile Difference
274(1)
Accessing Mobile Email
275(7)
Setting up Outlook on a mobile device
275(1)
Reading email
275(1)
Replying to email
276(1)
Composing email
277(1)
Archiving, scheduling, and deleting email messages
278(3)
Deleting messages
281(1)
Managing groups of messages
281(1)
Using Your Mobile Calendar
282(3)
Navigating the mobile calendar
282(1)
Creating a new appointment
282(3)
Chapter 14 Seeing It Your Way: Customizing Outlook
285(20)
Customizing the Quick Access Toolbar
286(3)
Displaying and positioning the QAT
286(2)
Adding and removing commands from the QAT
288(1)
Customizing the Ribbon
289(5)
Creating a new tab and group
290(2)
Adding and removing commands on the Ribbon
292(1)
Reordering Ribbon tabs
293(1)
Resetting Ribbon customization
294(1)
Hiding or deleting a Ribbon tab or group
294(1)
Playing with Columns in Table/List Views
294(4)
Adding a column
295(1)
Moving a column
296(1)
Widening or narrowing a column
296(1)
Removing a column
297(1)
Sorting Items
298(1)
Sorting from Table view
298(1)
Sorting from the Sort dialog box
298(1)
Grouping Items
299(1)
Saving Custom Views
300(1)
Using Categories
300(5)
Assigning a category
301(1)
Renaming a category
301(2)
Changing a category color
303(1)
Assigning a category shortcut key
303(2)
PART 5 OUTLOOK AT WORK
305(42)
Chapter 15 Outlook on the Job
307(22)
Planning Meetings with Outlook
308(10)
Organizing a meeting
308(3)
Responding to a meeting request
311(2)
Checking responses to your meeting request
313(1)
Taking a vote
314(1)
Casting your vote
315(1)
Assigning tasks
316(1)
Sending a status report
317(1)
Enabling Coworkers to Help You with Your Work
318(2)
Giving delegate permissions
318(1)
Opening someone else's folder
319(1)
Viewing Two Calendars Side by Side
320(5)
Setting access permissions
321(2)
Viewing two accounts
323(2)
Managing Your Out of Office Message
325(1)
Managing Your Address Books
326(3)
Chapter 16 Using Outlook on the Web: Your Outlook Away From Outlook
329(18)
Signing In to Outlook on the Web
330(1)
Exploring the Outlook on the Web Interface
331(2)
Getting Caught Up on Web Email Basics
333(3)
Reading messages
333(1)
Sending a message
334(1)
Setting message importance
335(1)
Flagging messages
336(1)
Organizing Contacts
336(2)
Sorting your contacts
336(2)
Using Your Calendar
338(3)
Viewing your calendar
338(1)
Entering an appointment
339(2)
Moving an appointment
341(1)
Creating a To-Do List
341(1)
Exploring Your Options
342(5)
Automated vacation replies/out of office message
343(2)
Creating a signature
345(2)
PART 6 THE PART OF TENS
347(24)
Chapter 17 Ten Shortcuts Worth Taking
349(10)
Using the New Item Button
350(1)
Sending a File to an Email Recipient
350(2)
Sending a Link to a File
352(1)
Sending a File From a Microsoft Office Application
353(1)
Turning a Message Into a Meeting
354(1)
Finding Something
354(1)
Undoing Your Mistakes
354(1)
Using the Go to Date Dialog Box
355(1)
Adding Items in List Views
355(1)
Sending Repeat Messages
356(1)
Resending a Message
357(2)
Chapter 18 Ten Things You Can't Do with Outlook
359(6)
Create a Unified Inbox
360(1)
Insert a Phone Number Into Your Calendar
360(1)
Open a Message From the Reading Pane
360(1)
Perform Two-Sided Printing
361(1)
Search and Replace Area Codes
361(1)
Print a List of Meeting Attendees
361(1)
Enlarge the Type in the Calendar Location Box
362(1)
Create Contact Records for All Recipients of an Email
362(1)
Track Time Zones for Meetings
362(1)
Back Up Outlook Data Easily
363(2)
Chapter 19 Ten Things You Can Do After You're Comfy
365(6)
Take Notes
366(1)
Customize the Quick Access Toolbar
366(1)
Smarten Up Your Messages with Smart Art
367(1)
Translate Your Email Messages
368(1)
Add Charts for Impact
368(1)
Use Symbols in Email
369(1)
Open Multiple Calendars
369(1)
Superimpose Calendars
369(1)
Select Dates as a Group
370(1)
Pin a Contact Card
370(1)
Index 371
Faithe Wempen, M.A., is a Microsoft Office Specialist Master Instructor and the author of over 150 books on Windows, Office, and computer technology.