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E-grāmata: QuickBooks 2018 All-in-One For Dummies

3.75/5 (16 ratings by Goodreads)

Stephen L. Nelson

Formāts: PDF+DRM
Izdošanas datums: 23-Nov-2017
Izdevniecība: For Dummies
Valoda: eng
ISBN-13: 9781119397359

Citas grāmatas par šo tēmu:

Accounting software

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Formāts: PDF+DRM
Izdošanas datums: 23-Nov-2017
Izdevniecība: For Dummies
Valoda: eng
ISBN-13: 9781119397359

Citas grāmatas par šo tēmu:

Accounting software

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The easy way to manage business finances

QuickBooks is known for helping their users effectively handle their financial and business management tasks, and QuickBooks 2018 All-in-One For Dummies is the go-to guide for anyone looking to gain insight into the latest version of the software. It gets you up to speed on the key features of QuickBooks and small business accounting and makes managing finances a breeze. This book will help you learn all the skills you need to know, like how to invoice customers, pay vendors, manage cash and bank accounts, use activity-based costing, and write a business plan.

Written by highly qualified CPA Stephen L. Nelson, this detailed reference combines eight mini-books into one complete resource. Small business finances can be complicated, but QuickBooks 2018 is a valuable tool for getting them right—and this guide makes it easier.

Troubleshoot and protect your financial data
Utilize Cloud storage and access your information from a smartphone
Plan and set up a QuickBooks system
Make sense of double-entry bookkeeping
Handle your financial and business management tasks more effectively

QuickBooks 2018 All-in-One For Dummies is a helpful resource for getting started with QuickBooks 2018, and a reference guide that will provide insight and answers to experienced users as well.

Introduction

(4)

About This Book

(1)

Foolish Assumptions

(1)

Icons Used in This Book

(1)

Beyond the Book

(1)

Where to Go from Here

(2)

Book 1 An Accounting Primer

(64)

Chapter 1 Principles of Accounting

(20)

The Purpose of Accounting

(3)

The big picture

(1)

Managers, investors, and entrepreneurs

(1)

External creditors

(1)

Government agencies

(1)

Business form generation

(1)

Reviewing the Common Financial Statements

(13)

The income statement

(3)

Balance sheet

(4)

Statement of cash flows

(3)

Other accounting statements

(1)

Putting it all together

(2)

The Philosophy of Accounting

(3)

Revenue principle

(1)

Expense principle

(1)

Matching principle

(1)

Cost principle

(1)

Objectivity principle

(1)

Continuity assumption

(1)

Unit-of-measure assumption

(1)

Separate-entity assumption

(1)

A Few Words about Tax Accounting

(1)

Chapter 2 Double-Entry Bookkeeping

(20)

The Fiddle-Faddle Method of Accounting

(2)

How Double-Entry Bookkeeping Works

(6)

The accounting model

(2)

Talking mechanics

(3)

Almost a Real-Life Example

(8)

Recording rent expense

(1)

Recording wages expense

(1)

Recording supplies expense

(1)

Recording sales revenue

(1)

Recording cost of goods sold

(1)

Recording the payoff of accounts payable

(1)

Recording the payoff of a loan

(1)

Calculating account balance

(2)

Using T-account analysis results

(2)

A Few Words about How QuickBooks Works

(3)

Chapter 3 Special Accounting Problems

(22)

Working with Accounts Receivable

(3)

Recording a sale

(1)

Recording a payment

(1)

Estimating bad-debt expense

(1)

Removing uncollectible accounts receivable

(1)

Recording Accounts Payable Transactions

(2)

Recording a bill

(1)

Paying a bill

(1)

Taking some other accounts payable pointers

(1)

Inventory Accounting

(4)

Dealing with obsolete inventory

(1)

Disposing of obsolete inventory

(1)

Dealing with inventory shrinkage

(1)

Accounting for Fixed Assets

(4)

Purchasing a fixed asset

(1)

Dealing with depreciation

(2)

Disposing of a fixed asset

(1)

Recognizing Liabilities

(4)

Borrowing money

(1)

Making a loan payment

(1)

Accruing liabilities

(2)

Closing Out Revenue and Expense Accounts

(3)

The traditional close

(1)

The QuickBooks close

(1)

One More Thing

(1)

Book 2 Getting Ready To Use Quick Books

(80)

Chapter 1 Setting Up QuickBooks

(20)

Planning Your New QuickBooks System

(3)

What accounting does

(1)

What accounting systems do

(1)

What QuickBooks does

(1)

And now for the bad news

(1)

Installing QuickBooks

(1)

Dealing with the Presetup Jitters

(2)

Preparing for setup

(1)

Seeing what happens during setup

(1)

Running the QuickBooks Setup Wizard

(8)

Getting the big welcome

(2)

Supplying company information

(1)

Customizing QuickBooks

(1)

Setting your start date

(1)

Reviewing the suggested chart of accounts

(1)

Adding your information to the company file

(2)

Identifying the Starting Trial Balance

(6)

A simple example to start

(2)

A real-life example to finish

(3)

Chapter 2 Loading the Master File Lists

(24)

Setting Up the Chart of Accounts List

(5)

Setting Up the Item List

(1)

Working with the Price Level List

(1)

Using Sales Tax Codes

(1)

Setting Up a Payroll Item List

(1)

Setting Up Classes

(2)

Setting Up a Customer List

101

(5)

Setting Up the Vendor List

106

(3)

Setting Up a Fixed Assets List

109

(1)

Setting Up a Price Level List

110

(1)

Setting Up a Billing Rate Level List

111

(1)

Setting Up Your Employees

111

(1)

Setting Up an Other Names List

111

(1)

Setting Up the Profile Lists

112

(3)

Chapter 3 Fine-Tuning QuickBooks

115

(34)

Accessing the Preferences Settings

116

(2)

Setting the Accounting Preferences

118

(3)

Using account numbers

118

(1)

Setting general accounting options

119

(2)

Setting the Bills Preferences

121

(1)

Setting the Calendar Preferences

121

(1)

Setting the Checking Preferences

121

(2)

Changing the Desktop View

123

(3)

Setting Finance Charge Calculation Rules

126

(1)

Setting General Preferences

126

(2)

Controlling Integrated Applications

128

(1)

Controlling Inventory

129

(1)

Controlling How Jobs and Estimates Work

130

(2)

Dealing with Multiple Currencies

132

(1)

Starting Integrated Payment Processing

132

(1)

Controlling How Payroll Works

133

(2)

Telling QuickBooks How Reminders Should Work

135

(1)

Specifying Reports & Graphs Preferences

136

(4)

Setting Sales & Customers Preferences

140

(1)

Specifying How Sales Are Taxed

141

(1)

Setting the Search Preferences

142

(1)

Setting the Send Forms Preferences

143

(1)

Fine-Tuning the Service Connection

144

(1)

Controlling Spell Checking

145

(954)

Controlling How

1099

Tax Reporting Works

146

(1)

Setting Time & Expenses Preferences

146

(3)

Book 3 Bookkeeping Chores

149

(132)

Chapter 1 Invoicing Customers

151

(34)

Choosing an Invoice Form

151

(1)

Customizing an Invoice Form

152

(10)

Choosing a template to customize

152

(1)

Reviewing the Additional Customization options

152

(5)

Moving on to Basic Customization

157

(2)

Working with the Layout Designer tool

159

(3)

Working with the web-based Forms Customization tool

162

(1)

Invoicing a Customer

162

(6)

Billing for Time

168

(5)

Using a weekly time sheet

168

(1)

Timing single activities

169

(2)

Including billable time on an invoice

171

(2)

Printing Invoices

173

(1)

Emailing Invoices

173

(1)

Recording Sales Receipts

174

(3)

Recording Credit Memos

177

(2)

Receiving Customer Payments

179

(2)

Assessing Finance Charges

181

(2)

Setting up finance charge rules

181

(1)

Calculating finance charges

182

(1)

Using Odds and Ends on the Customers Menu

183

(2)

Chapter 2 Paying Vendors

185

(20)

Creating a Purchase Order

185

(4)

Creating a real purchase order

186

(3)

Using some purchase order tips and tricks

189

(1)

Recording the Receipt of Items

189

(3)

Simultaneously Recording the Receipt and the Bill

192

(2)

Entering a Bill

194

(4)

If you haven't previously recorded an item receipt

194

(2)

If you have previously recorded an item receipt

196

(2)

Paying Bills

198

(3)

Reviewing the Other Vendor Menu Commands

201

(4)

Vendor Center

202

(1)

Sales Tax menu commands

202

(1)

Inventory Activities menu commands

203

(1)

Print/E-file 1099s

204

(1)

Item List

204

(1)

Chapter 3 Tracking Inventory and Items

205

(32)

Looking at Your Item List

206

(2)

Using the Item Code column

206

(1)

Using the Item List window

207

(1)

Using inventory reports

208

(1)

Adding Items to the Item List

208

(15)

Adding an item: Basic steps

209

(1)

Adding a service item

210

(1)

Adding an inventory part

211

(2)

Adding a noninventory part

213

(1)

Adding an other-charge item

213

(3)

Adding a subtotal item

216

(1)

Adding a group item

217

(1)

Adding a discount item

217

(2)

Adding a payment item

219

(1)

Adding a sales tax item

219

(1)

Setting up a sales tax group

220

(2)

Adding custom fields to items

222

(1)

Editing Items

223

(1)

Adjusting Physical Counts and Inventory Values

224

(3)

Adjusting Prices and Price Levels

227

(4)

Using the Change Item Prices command

227

(1)

Using price levels

228

(2)

Enabling advanced pricing

230

(1)

Managing Inventory in a Manufacturing Firm

231

(6)

Handling manufactured inventory the simple way

231

(1)

Performing inventory accounting in QuickBooks

232

(3)

Managing multiple inventory locations

235

(2)

Chapter 4 Managing Cash and Bank Accounts

237

(32)

Writing Checks

238

(8)

Recording and printing a check

238

(6)

Customizing the check form

244

(2)

Making Bank Deposits

246

(3)

Transferring Money between Bank Accounts

249

(2)

Working with the Register

251

(7)

Recording register transactions

251

(3)

Using Register window commands and buttons

254

(4)

Using Edit Menu Commands

258

(4)

Reconciling the Bank Account

262

(4)

Reviewing the Other Banking Commands

266

(3)

Order Checks & Envelopes command

266

(1)

Enter Credit Card Charges command

266

(2)

Bank Feeds command

268

(1)

Loan Manager

268

(1)

Other Names list

268

(1)

Chapter 5 Paying Employees

269

(12)

Setting Up Basic Payroll

269

(7)

Signing up for a payroll service

271

(1)

Setting up employees

271

(4)

Setting up year-to-date amounts

275

(1)

Checking your payroll setup data

276

(1)

Scheduling Payroll Runs

276

(1)

Paying Employees

276

(2)

Editing and Voiding Paychecks

278

(1)

Paying Payroll Liabilities

279

(2)

Book 4 Accounting Chores

281

(84)

Chapter 1 For Accountants Only

283

(16)

Working with QuickBooks journal Entries

283

(3)

Recording a journal entry

284

(1)

Reversing a journal entry

285

(1)

Editing journal entries

286

(1)

Updating Company Information

286

(1)

Working with Memorized Transactions

286

(1)

Reviewing the Accountant & Taxes Reports

287

(2)

Creating an Accountant's Copy of the QuickBooks Data File

289

(8)

Creating an accountant's copy

290

(4)

Using an accountant's copy

294

(1)

Reusing an accountant's copy

294

(1)

Exporting client changes

295

(1)

Importing accountant's changes

295

(2)

Canceling accountant's changes

297

(1)

Troubleshooting accountant's copy transfers

297

(1)

Using the Client Data Review Commands

297

(2)

Chapter 2 Preparing Financial Statements and Reports

299

(24)

Some Wise Words Up Front

299

(1)

Producing a Report

300

(1)

Working with the Report Window

301

(10)

Working with Report window buttons

301

(7)

Using the Report window boxes

308

(3)

Modifying a Report

311

(8)

Using the Display tab

311

(2)

Using the Filters tab

313

(3)

Using the Header/Footer tab

316

(1)

Formatting fonts and numbers

317

(2)

Processing Multiple Reports

319

(1)

A Few Words about Document Retention

320

(3)

Chapter 3 Preparing a Budget

323

(14)

Reviewing Common Budgeting Tactics

323

(4)

Top-line budgeting

324

(1)

Zero-based budgeting

324

(1)

Benchmarking

325

(1)

Putting it all together

326

(1)

Taking a Practical Approach to Budgeting

327

(1)

Using the Set Up Budgets Window

327

(5)

Creating a new budget

327

(2)

Working with an existing budget

329

(3)

Managing with a Budget

332

(2)

Some Wrap-Up Comments on Budgeting

334

(3)

Chapter 4 Using Activity-Based Costing

337

(16)

Reviewing Traditional Overhead Allocation

338

(2)

Understanding How ABC Works

340

(5)

The ABC product-line income statement

340

(4)

ABC in a small firm

344

(1)

Implementing a Simple ABC System

345

(1)

Seeing How QuickBooks Supports ABC

346

(1)

Turning On Class Tracking

347

(1)

Using Classes for ABC

348

(5)

Setting up your classes

348

(1)

Classifying revenue amounts

349

(1)

Classifying expense amounts

349

(2)

After-the-fact classifications

351

(1)

Producing ABC reports

352

(1)

Chapter 5 Setting Up Project and Job Costing Systems

353

(12)

Setting Up a QuickBooks Job

353

(3)

Tracking Job or Project Costs

356

(3)

Job Cost Reporting

359

(1)

Using Job Estimates

360

(2)

Progress Billing

362

(3)

Book 5 Financial Management

365

(50)

Chapter 1 Ratio Analysis

367

(18)

Some Caveats about Ratio Analysis

368

(1)

Liquidity Ratios

369

(2)

Current ratio

369

(1)

Acid test ratio

370

(1)

Leverage Ratios

371

(4)

Debt ratio

371

(1)

Debt equity ratio

372

(1)

Times interest earned ratio

373

(1)

Fixed-charges coverage ratio

374

(1)

Activity Ratios

375

(4)

Inventory turnover ratio

376

(1)

Days of inventory ratio

377

(1)

Average collection period ratio

377

(1)

Fixed-asset turnover ratio

378

(1)

Total assets turnover ratio

379

(1)

Profitability Ratios

379

(6)

Gross margin percentage

380

(1)

Operating income/sales

380

(1)

Profit margin percentage

381

(1)

Return on assets

381

(1)

Return on equity

382

(3)

Chapter 2 Economic Value Added Analysis

385

(14)

Introducing the Logic of EVA

385

(1)

Seeing EVA in Action

386

(3)

An example of EVA

388

(1)

Another example of EVA

389

(1)

Reviewing Some Important Points about EVA

389

(2)

Using EVA When Your Business Has Debt

391

(4)

The first example of the modified EVA formula

391

(2)

Another EVA with debt example

393

(2)

Presenting Two Final Pointers

395

(1)

And Now, a Word to My Critics

396

(3)

Chapter 3 Capital Budgeting in a Nutshell

399

(16)

Introducing the Theory of Capital Budgeting

399

(3)

The big thing is the return

400

(1)

One little thing is maturity

400

(1)

Another little thing is risk

401

(1)

The bottom line

401

(1)

Calculating the Rate of Return on Capital

402

(10)

Calculating the investment amount

403

(1)

Estimating the net cash flows

403

(4)

Calculating the return

407

(5)

Measuring Liquidity

412

(1)

Thinking about Risk

412

(2)

What Does All of This Have to Do with QuickBooks?

414

(1)

Book 6 Business Plans

415

(74)

Chapter 1 Profit-Volume-Cost Analysis

417

(20)

Seeing How Profit-Volume-Cost Analysis Works

418

(2)

Calculating Break-Even Points

420

(2)

Using Real QuickBooks Data for Profit-Volume-Cost Analysis

422

(2)

Sales revenue

422

(1)

Gross margin percentage

422

(2)

Fixed costs

424

(1)

Recognizing the Downside of the Profit-Volume-Cost Model

424

(2)

Using the Profit-Volume-Cost Analysis Workbook

426

(11)

Collecting your inputs

426

(4)

Understanding the break-even analysis

430

(1)

Understanding the profit-volume-cost forecast

431

(2)

Looking at the profit-volume-cost charts

433

(4)

Chapter 2 Creating a Business Plan Forecast

437

(38)

Reviewing Financial Statements and Ratios

438

(1)

Using the Business Plan Workbook

439

(7)

Understanding the Workbook Calculations

446

(26)

Forecasting inputs

446

(1)

Balance Sheet

446

(8)

Common Size Balance Sheet

454

(1)

Income Statement

455

(4)

Common Size Income Statement

459

(1)

Cash Flow Statement

460

(6)

Financial Ratios Table

466

(6)

Customizing the Starter Workbook

472

(3)

Changing the number of periods

472

(1)

Performing ratio analysis on existing financial statements

472

(1)

Calculating taxes for a current net loss before taxes

473

(1)

Combining this workbook with other workbooks

473

(2)

Chapter 3 Writing a Business Plan

475

(14)

What the Term "Business Plan" Means

475

(1)

A Few Words about Strategic Plans

476

(2)

Cost strategies

476

(1)

Differentiated products and services strategies

477

(1)

Focus strategies

477

(1)

Look, Ma: No Strategy

478

(2)

Two comments about tactics

479

(1)

Six final strategy pointers

479

(1)

A White-Paper Business Plan

480

(3)

A New-Venture Plan

483

(8)

Is the new venture's product or service feasible?

483

(1)

Does the market want the product or service?

484

(1)

Can the product or service be profitably sold?

485

(1)

Is the return on the venture adequate for prospective investors?

485

(1)

Can existing management run the business?

486

(1)

Some final thoughts

487

(2)

Book 7 Care And Maintenance

489

(46)

Chapter 1 Administering QuickBooks

491

(18)

Keeping Your Data Confidential

491

(2)

Using Windows security

492

(1)

Using QuickBooks security

492

(1)

Using QuickBooks in a Multiuser Environment

493

(10)

Setting up additional QuickBooks users

494

(7)

Changing user rights in Enterprise Solutions

501

(2)

Changing user rights in QuickBooks Pro and Premier

503

(1)

Using Audit Trails

503

(1)

Producing an Audit Trail report

504

(1)

Enabling Simultaneous Multiuser Access

504

(1)

Maintaining Good Accounting Controls

505

(4)

Chapter 2 Protecting Your Data

509

(20)

Backing Up the QuickBooks Data File

509

(6)

Backing-up basics

510

(4)

What about online backup?

514

(1)

Some backup tactics

515

(1)

Restoring a QuickBooks Data File

515

(5)

Condensing the QuickBooks Company Files

520

(9)

Cleanup basics

521

(5)

Some cleanup and archiving strategies

526

(3)

Chapter 3 Troubleshooting

529

(6)

Using the QuickBooks Help File and This Book

529

(2)

Browsing Intuit's Product-Support Website

531

(2)

Checking Another Vendor's Product-Support Website

533

(1)

Tapping into Intuit's Online and Expert Communities

533

(1)

When All Else Fails

534

(1)

Book 8: Appendixes

535

(64)

Appendix A:A Crash Course in Excel

537

(16)

Starting Excel

537

(1)

Stopping Excel

538

(1)

Explaining Excel's Workbooks

538

(1)

Putting Text, Numbers, and Formulas in Cells

539

(1)

Writing Formulas

540

(1)

Scrolling through Big Workbooks

541

(1)

Copying and Cutting Cell Contents

542

(2)

Copying cell contents

542

(1)

Moving cell contents

543

(1)

Moving and copying formulas

543

(1)

Formatting Cell Contents

544

(2)

Recognizing That Functions Are Simply Formulas

546

(3)

Saving and Opening Workbooks

549

(2)

Saving a workbook

549

(1)

Opening a workbook

550

(1)

Printing Excel Workbooks

551

(1)

One Other Thing to Know

552

(1)

Appendix B: Government Web Resources for Businesses

553

(18)

Bureau of Economic Analysis

553

(3)

Finding information at the BEA website

553

(1)

Downloading a BEA publication

554

(1)

Uncompressing a BEA publication

555

(1)

Using a BEA publication

556

(1)

Bureau of Labor Statistics

556

(4)

Finding information at the BLS website

557

(1)

Using BLS information

557

(3)

Census Bureau

560

(3)

Finding information at the Census Bureau website

561

(1)

Using the Census Bureau's publications

562

(1)

Using the Census Bureau search engine

562

(1)

Using the Census Bureau Subjects index

563

(1)

Securities and Exchange Commission

563

(2)

Finding information through EDGAR

564

(1)

Searching the EDGAR database

564

(1)

Federal Reserve

565

(2)

Finding information at the Federal Reserve website

566

(1)

Using the Federal Reserve website's information

567

(1)

Government Printing Office

567

(2)

Information available at the GPO website

568

(1)

Searching the GPO database

568

(1)

Internal Revenue Service

569

(2)

Appendix C: Glossary of Accounting and Financial Terms

571

(28)

Index

599

Stephen L. Nelson, MBA, CPA, MS in Taxation, provides accounting, business advisory, tax planning, and tax preparation services to small businesses. His more than 100 books, including all editions of QuickBooks For Dummies, have sold over 5 million copies.

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