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E-grāmata: QuickBooks 2020 For Dummies

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  • Formāts: PDF+DRM
  • Izdošanas datums: 07-Oct-2019
  • Izdevniecība: For Dummies
  • Valoda: eng
  • ISBN-13: 9781119589754
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QuickBooks 2020 For DummiesPalielināt
  • Formāts: PDF+DRM
  • Izdošanas datums: 07-Oct-2019
  • Izdevniecība: For Dummies
  • Valoda: eng
  • ISBN-13: 9781119589754
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For Dummies Each book covers all the necessary information a beginner needs to know about a particular topic, providing an index for easy reference and using the series’ signature set of symbols to clue the reader in to key topics, categorized under such titles as Tip, Remember, Warning!, Technical Stuff and True Story. Original.

The perennial bestseller—now in a new edition

QuickBooks allows small businesses to manage their own accounting and financial management tasks—without needing to hire expensive financial professionals. This perennial bestseller is here to show you step by step how to build the perfect budget, simplify tax return preparation, manage inventory, track job costs, generate statement and financial reports, and every other accounting-related task that crosses your desk.

Written by CPA Stephen L. Nelson, it shows you how to get the most out of the software that helps over six million small businesses manage their finances.

  • Handle your financial and business management tasks more effectively 
  • Get the most out of QuickBooks’ features
  • Create invoices and memos with ease
  • Pay bills, prepare payroll, and record sales receipts

If you use QuickBooks at work—or want to implement it in 2020—this book has you covered.

Introduction 1(1)
About This Book 1(1)
Foolish Assumptions 2(1)
Icons Used in This Book 3(1)
Beyond the Book 3(1)
Where to Go from Here 3(2)
PART 1 QUICKLY INTO QUICKBOOKS
5(76)
Chapter 1 QuickBooks: The Heart of Your Business
1(16)
Why QuickBooks?
7(4)
Why you need an accounting system
8(1)
What QuickBooks does
9(1)
Why not QuickBooks online?
10(1)
What Explains QuickBooks' Popularity?
11(1)
What's Next, Dude?
12(1)
How to Succeed with QuickBooks
13(4)
Budget wisely, Grasshopper
13(1)
Don't focus on features
14(1)
Outsource payroll
15(1)
Get professional help
16(1)
Use both the profit and loss statement and the balance sheet
16(1)
Chapter 2 The Big Setup
17(18)
Getting Ready for QuickBooks Setup
17(6)
The big decision
18(1)
The trial balance of the century
19(3)
The mother of all scavenger hunts
22(1)
Stepping through QuickBooks Setup
23(9)
Starting QuickBooks
23(2)
Using the Express Setup
25(7)
The Rest of the Story
32(1)
Should You Get Your Accountant's Help?
33(2)
Chapter 3 Populating QuickBooks Lists
35(46)
The Magic and Mystery of Items
35(14)
Adding items you might include on invoices
37(8)
Creating other wacky items for invoices
45(3)
Editing items
48(1)
Adding Employees to Your Employee List
49(2)
Customers Are Your Business
51(4)
It's Just a Job
55(3)
Adding Vendors to Your Vendor List
58(4)
The Other Lists
62(6)
The Fixed Asset Item list
63(1)
The Price Level list
64(1)
The Billing Rate Levels list
64(1)
The Sales Tax Code list
64(1)
The Class list
64(1)
The Other Names list
65(1)
The Sales Rep list
65(1)
Customer, Vendor, and Job Types lists
66(1)
The Terms list
66(1)
The Customer Message list
66(1)
The Payment Method list
67(1)
The Ship Via list
67(1)
The Vehicle list
67(1)
The Memorized Transaction list
68(1)
The Reminders list
68(1)
Organizing Lists
68(1)
Printing Lists
69(1)
Exporting List Items to Your Word Processor
69(1)
Dealing with the Chart of Accounts List
70(11)
Describing customer balances
70(1)
Describing vendor balances
70(1)
Camouflaging some accounting goofiness
71(6)
Supplying the missing numbers
77(2)
Checking your work one more time
79(2)
PART 2 DAILY ENTRY TASKS
81(122)
Chapter 4 Creating Invoices and Credit Memos
83(24)
Making Sure That You're Ready to Invoice Customers
84(1)
Preparing an Invoice
84(7)
Fixing Invoice Mistakes
91(1)
If the invoice is still displayed onscreen
91(1)
If the invoice isn't displayed onscreen
91(1)
Deleting an invoice
92(1)
Preparing a Credit Memo
92(3)
Fixing Credit Memo Mistakes
95(1)
Printing Invoices and Credit Memos
96(7)
Loading the forms into the printer
96(1)
Setting up the invoice printer
97(2)
Printing invoices and credit memos as you create them
99(1)
Printing invoices in a batch
100(3)
Printing credit memos in a batch
103(1)
Sending Invoices and Credit Memos via Email
103(2)
Customizing Your Invoices and Credit Memos
105(2)
Chapter 5 Reeling in the Dough
107(24)
Recording a Sales Receipt
108(4)
Printing a Sales Receipt
112(2)
Special Tips for Retailers
114(1)
Correcting Sales Receipt Mistakes
115(1)
Recording Customer Payments
116(4)
Correcting Mistakes in Customer Payments Entries
120(1)
Making Bank Deposits
121(3)
Improving Your Cash Inflow
124(7)
Tracking what your customers owe
124(1)
Assessing finance charges
125(4)
Dealing with deposits
129(2)
Chapter 6 Paying the Bills
131(24)
Pay Now or Pay Later?
131(1)
Recording Your Bills by Writing Checks
132(8)
The slow way to write checks
132(6)
The fast way to write checks
138(2)
Recording Your Bills the Accounts Payable Way
140(8)
Recording your bills
141(3)
Entering your bills the fast way
144(2)
Deleting a bill
146(1)
Remind me to pay that bill, will you?
147(1)
Paying Your Bills
148(4)
Tracking Vehicle Mileage
152(1)
Paying Sales Tax
153(2)
Chapter 7 Inventory Magic
155(20)
Setting Up Inventory Items
156(1)
When You Buy Stuff
157(5)
Recording items that you pay for up front
157(1)
Recording items that don't come with a bill
157(2)
Paying for items when you get the bill
159(2)
Recording items and paying the bill all at once
161(1)
When You Sell Stuff
162(1)
How Purchase Orders Work
162(5)
Customizing a purchase order form
163(1)
Filling out a purchase order
163(3)
Checking up on purchase orders
166(1)
Receiving purchase order items
166(1)
Assembling a Product
167(2)
Identifying the components
167(1)
Building the assembly
168(1)
Time for a Reality Check
169(2)
Dealing with Multiple Inventory Locations
171(1)
Manually keep separate inventory-by-location counts
171(1)
Use different item numbers for different locations
172(1)
Upgrade to QuickBooks Enterprise Solutions
172(1)
The Lazy Person's Approach to Inventory
172(3)
How periodic inventory systems work in QuickBooks
173(1)
The good and bad of a periodic inventory
174(1)
Chapter 8 Keeping Your Checkbook
175(18)
Writing Checks
175(6)
Writing checks from the Write Checks window
176(1)
Writing checks from the register
177(2)
Changing a check that you've written
179(1)
Packing more checks into the register
179(2)
Depositing Money in a Checking Account
181(3)
Recording simple deposits
181(1)
Depositing income from customers
182(2)
Transferring Money between Accounts
184(4)
Setting up a second bank account
185(1)
Recording deposits into the new account
185(2)
About the other half of the transfer
187(1)
Changing a transfer that you've already entered
187(1)
Working with Multiple Currencies
188(1)
To Delete or to Void?
188(2)
Handling NSF Checks from Customers
190(1)
The Big Register Phenomenon
190(3)
Moving through a big register
191(1)
Finding that darn transaction
191(2)
Chapter 9 Paying with Plastic
193(10)
Tracking Business Credit Cards
193(3)
Setting up a credit card account
194(1)
Selecting a credit card account so that you can use it
195(1)
Entering Credit Card Transactions
196(4)
Recording a credit card charge
197(2)
Changing charges that you've already entered
199(1)
Reconciling Your Credit Card Statement and Paying the Bill
200(1)
So What about Debit and ATM Cards?
201(1)
So What about Customer Credit Cards?
201(2)
PART 3 STUFF YOU DO FROM TIME TO TIME
203(46)
Chapter 10 Printing Checks
205(14)
Getting the Printer Ready
205(3)
Printing a Check
208(7)
A few words about printing checks
209(1)
Printing a check as you write it
209(2)
Printing checks by the bushel
211(3)
What if I make a mistake?
214(1)
Oh where, oh where do unprinted checks go?
215(1)
Printing a Checking Register
215(4)
Chapter 11 Payroll
219(12)
Getting Ready to Do Payroll without Help from QuickBooks
219(1)
Doing Taxes the Right Way
220(1)
Getting an employer ID number
220(1)
Signing up for EFTPS
221(1)
Employees and employers do their part
221(1)
Getting Ready to Do Payroll with QuickBooks
221(2)
Paying Your Employees
223(3)
Paying Payroll Liabilities
226(1)
Paying tax liabilities if you use a full-meal-deal payroll service
226(1)
Paying tax liabilities if you don't use a full-meal-deal payroll service
226(1)
Paying other nontax liabilities
227(1)
Preparing Quarterly Payroll Tax Returns
227(2)
Using the Basic Payroll service
228(1)
Using a full-meal-deal payroll service
228(1)
Using the QuickBooks Enhanced Payroll service
228(1)
Filing Annual Returns and Wage Statements
229(1)
The State Wants Some Money Too
230(1)
Chapter 12 Building the Perfect Budget
231(8)
Is This a Game You Want to Play?
231(1)
All Joking Aside: Some Basic Budgeting Tips
232(1)
A Budgeting Secret You Won't Learn in College
233(1)
Setting Up a Secret Plan
234(3)
Adjusting a Secret Plan
237(1)
Forecasting Profits and Losses
237(1)
Projecting Cash Flows
237(1)
Using the Business Planner Tools
238(1)
Chapter 13 Online with QuickBooks
239(10)
Doing the Electronic Banking Thing
239(9)
So what's the commotion about?
239(1)
A handful of reasons to be cautious about banking online
240(2)
Making sense of online banking
242(1)
Signing up for the service
243(1)
Making an online payment
243(2)
Transferring money electronically
245(1)
Changing instructions
246(1)
Transmitting instructions
246(1)
Message in a bottle
247(1)
A Quick Review of the Other Online Opportunities
248(1)
PART 4 HOUSEKEEPING CHORES
249(66)
Chapter 14 The Balancing Act
251(12)
Balancing a Bank Account
251(8)
Giving QuickBooks information from the bank statement
252(2)
Marking cleared checks and deposits
254(5)
Eleven Things to Do If Your Non-Online Account Doesn't Balance
259(4)
Chapter 15 Reporting on the State of Affairs
263(16)
What Kinds of Reports Are There, Anyway?
264(2)
Creating and Printing a Report
266(7)
Visiting the report dog-and-pony show
268(1)
Editing and rearranging reports
269(4)
Reports Made to Order
273(2)
Processing Multiple Reports
275(1)
Your Other Reporting Options
275(1)
Last but Not Least: The QuickReport
276(3)
Chapter 16 Job Estimating, Billing, and Tracking
279(10)
Turning On Job Costing
279(1)
Setting Up a Job
280(1)
Creating a Job Estimate
281(3)
Revising an Estimate
284(1)
Turning an Estimate into an Invoice
284(1)
Comparing Estimated Item Amounts with Actual Item Amounts
285(1)
Charging for Actual Time and Costs
286(2)
Tracking Job Costs
288(1)
Chapter 17 File Management Tips
289(14)
Backing Up Is (Not That) Hard to Do
289(9)
Backing up the quick-and-dirty way
291(4)
Getting back the QuickBooks data you backed up
295(3)
Using the Accountant's Copy
298(1)
Working with Portable Files
299(1)
Using an Audit Trail
299(1)
Using a Closing Password
300(3)
Chapter 18 Fixed Assets and Vehicle Lists
303(12)
What Is Fixed-Assets Accounting?
303(2)
Fixed-Assets Accounting in QuickBooks
305(1)
Setting Up a Fixed Asset List
306(4)
Adding items to the Fixed Asset list
306(2)
Adding fixed-asset items on the fly
308(1)
Editing items in the Fixed Asset list
309(1)
Tracking Vehicle Mileage
310(5)
Identifying your vehicles
310(2)
Recording vehicle miles
312(1)
Using the vehicle reports
313(1)
Updating vehicle mileage rates
313(2)
PART 5 THE PART OF TENS
315(26)
Chapter 19 Tips for Handling (Almost) Ten Tricky Situations
317(8)
Tracking Depreciation
317(1)
Selling an Asset
318(1)
Selling a Depreciable Asset
319(1)
Owner's Equity in a Sole Proprietorship
320(1)
Owner's Equity in a Partnership
320(1)
Owner's Equity in a Corporation
321(1)
Multiple-State Accounting
322(1)
Getting a Loan
322(1)
Repaying a Loan
323(2)
Chapter 20 (Almost) Ten Secret Business Formulas
325(16)
The First "Most Expensive Money You Can Borrow" Formula
326(2)
The Second "Most Expensive Money You Can Borrow" Formula
328(1)
The "How Do I Break Even?" Formula
328(3)
The "You Can Grow Too Fast" Formula
331(2)
How net worth relates to growth
331(1)
How to calculate sustainable growth
332(1)
The First "What Happens If ...?" Formula
333(2)
The Second "What Happens If ...?" Formula
335(2)
The Economic Order Quantity (Isaac Newton) Formula
337(1)
The Rule of 72
338(3)
PART 6 APPENDIXES
341(2)
APPENDIX A Installing QuickBooks in Ten Easy Steps
343(4)
APPENDIX B If Numbers Are Your Friends
347(20)
Keying In on Profit
347(5)
Let me introduce you to the new you
347(1)
The first day in business
348(1)
Look at your cash flow first
348(1)
Depreciation is an accounting gimmick
349(1)
Accrual-basis accounting is cool
350(1)
Now you know how to measure profits
351(1)
Some financial brain food
351(1)
In the Old Days, Things Were Different
352(3)
What Does an Italian Monk Have to Do with Anything?
355(8)
And now for the blow-by-blow
357(3)
Blow-by-blow, Part 2
360(2)
How does QuickBooks help?
362(1)
Two Dark Shadows in the World of Accounting
363(1)
The first dark shadow
363(1)
The second dark shadow
364(1)
The Danger of Shell Games
364(3)
APPENDIX C Sharing QuickBooks Files
367(8)
Sharing a QuickBooks File on a Network
367(2)
User permissions
367(2)
Record locking
369(1)
Installing QuickBooks for Network Use
369(2)
Setting User Permissions
371(3)
User permissions in Enterprise Solutions
371(1)
User permissions in QuickBooks Pro and Premier
372(2)
Specifying and Working in Multiuser Mode
374(1)
Index 375
Stephen L. Nelson, MBA, CPA, is a managing member of a CPA firm and has served as an adjunct professor of taxation at Golden Gate University's graduate tax school. He is devoted to helping small business owners manage their finances and has written all previous editions of QuickBooks For Dummies and QuickBooks All-in-One For Dummies.
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